Volunteer Management Program

This program is available to not-for-profit community organisations, to assist with the development and operation of a volunteer program. We have information and resources for loan on all aspects of volunteering:

Insurance

Job descriptions

Volunteer responsibilities

Policy writing

 

ORGANISATIONS

AIMS :-

To promote volunteering

To assist organisations in developing sound Volunteer Management practices

To enhance Volunteer Referral Activity

To enhance dissemination of information and development of training for volunteers and volunteer organisers in rural communities

 

Can You Use Us?

If you are a not-for-profit organisation.

If you need a Volunteer Policy.

If you require training for volunteers OR volunteer organisers.

Information on volunteer issues.

Any problems regarding the use of volunteers.

If you answered “YES” to any of these questions, then you can use the Volunteer Management Program services.

 

We have a range of information on :-

Job descriptions

Rights & Responsibilities for Organisations and Volunteers

Confidentiality issues

Interviewing procedures

Orientation and training

Recruiting and Retaining Volunteers

Relationships between paid and unpaid workers

Volunteer Support and Recognition

Policy and Administrative procedures

Supervision of Volunteers

Insurance and Workcover for Volunteers

 

ONE OFF EVENTS/SHORT TERM VOLUNTEER DATABASE

Wimmera Volunteers provides member organisations access to a list of people that are interested in volunteering for short term events and activities. Wimmera Volunteers compiles this list and it is continually updated as new people approach us interested in volunteering. The process to access this list is as follows:

Your organisation contacts Wimmera Volunteers at least two weeks before you need volunteers for your event. Wimmera Volunteers will then pass onto you the current list of volunteers.

Contact the volunteers (either by phone or mail) to establish their interest in volunteering for your event.

The list is a great for way for your organisation to recruit volunteers for your next short term event or activity. Please contact Wimmera Volunteers to access the list.

 

 

Organisation Registration Form
 Date:                                  
Auspice Name:(if applicable)
Organisation Name:         
Postal Address:                
Telephone:                         Fax:
E-mail:                               
Contact Person:               
Title:                                   
If the core activities of your organisation involves people, please indicate which group
Infants Preschool School Children Youth Youth
Aged  Families    Disabled             All Listed
Other  please describe
Please provide a brief description of your organisation (Auspice) if applicable:

Please describe your program and the roles of the volunteers within the program. Eg. Kindergarten - volunteers assist with yard supervision. Disability services - volunteers assist clients to access social activities.

Is your Organisation: (please tick)
A not for profit organisation? Yes No
Funded by Family & Community Services (FaCS)? Yes No
Funded by Home & community Services (HACC)? Yes No
Does your Organisation:
Perform a Police Check on Volunteers? Yes No
Have written Policies in place? Yes No
(If Yes, do these policies make reference to the involvement of Volunteers in your organisation?) Yes No
Have an Occupational Health & Safety Policy for Volunteers? Yes No
Provide Volunteer Training on volunteer motivation,
rights and responsibilities, confidentiality etc.? Yes No
Provide character reference to volunteers? Yes No
Provide reimbursement for out of pocket expenses incurred? Yes No
Provide public liability insurance for volunteers? Yes No
Provide personal accident insurance for volunteers? Yes No
If you answered 'yes' please complete the following.
Insurer:        
Type:           
Expiry Date:
 

Does your organisation wish to recieve:
Quarterly newletter
Monthly information sheet
For information and assistance on all volunteer matters please do not hesitate to contact
the office of Wimmera Volunteers on (03) 5382 5607.
 

Wimmera Volunteers handles personal information in accordance with the provisions of the Commonwealth
Privacy Act 2000 and the Victorian Information Privacy Act 2000. When a volunteer is directed by Wimmera Volunteers to your
organisation some personal details collected by Wimmera Volunteers are disclosed with the volunteers consent. These personal details
were collected with the purpose of helping the volunteer obtain voluntary work. Under the aforementioned Act this
information must not be used or disclosed for a purpose other than the purpose for which it was collected.

 By filling out the below name you are digitally signing this form
Name:
Date:   
Thank you for your assistance in completing this form

 

 

Volunteer Request Form
(Please fill in a separate form for each job)

Organisation:                                  
Location of Job:                             
Volunteer job title:                          
Contact Person & Phone Number
Number of Volunteers Needed:   
Description of Duties:                   
Specific skills/attributes required:
Orientation provied:
YES NO
Training provied:
YES NO
Commitment required:
Short Term:
YES NO (eg. annual festival, event, holiday program)
Ongoing:
YES NO
Frequency:
Weekly Fortnightly As Required (eg. emergency services)
Other:
Preferred days an times for volunteer involvement:

Other comments (such as police check required, drivers licence needed, specific training etc):

By filling out the below name you are digitally signing this form
Name:
Date:   
Definition of One Off/Special Events: This is volunteer work that occurs
infrequently and for a limited time period (eg. annual festivals, holiday programs).

 Please Note: Wimmera Volunteers maintains a data base of persons who have indicated
that they are available to assist for one off events. When a registered not-for-profit
organisation contacts Wimmera Volunteers seeking volunteers to assist in a one off/special
event we will:

1. Match the type of volunteer position against the volunteer interest categories contained in the database.
2. Develop a contact list of volunteers who may be able to assist with the volunteer work.
3. Pass this contact list to the organisation requesting assistance.
It is the organisations responsibility to contact people on the list and provide them with a full
description of the volunteer duties involved.

 Definition of Ongoing Commitment: this is volunteer work that occurs over an extended
time period. volunteers may be needed on a daily, weekly or some other time interval (eg.
emergency services required as situations arise).
Thank you for your assistance in completing this form